Purchasing
Understand the process to become a vendor for Greeley and related purchasing and bidding functions.
View Formal Procurements
Already a vendor? Access a vendor view of formal procurements on the Rocky Mountain E-Purchasing System (RMEPS).
Become a Vendor
We provide City departments with a centralized source for pricing, quotations, order placement, vendor contact, and general purchasing functions. Our team ensures cost-effective purchases from the most qualified vendors, saving departments time and resources.
Interested in doing business with the City of Greeley? Here's how:
- Complete the Vendor Application
- Submit the Application via drop off or mail
- Confirm if Additional Licenses are Required. Visit the resource page for business owners
Ethical behavior is expected of every vendor doing business with the City of Greeley. Vendors must adhere to all Federal, State, and Local procurement laws.
Gifts to City employees must not exceed $5 (or $20 for shared items). Violations may result in disqualification. Consistent poor performance can affect future opportunities.
How We Buy
Small Purchases ($10K–$100K): Departments obtain 3 written quotes via email.
Formal Procurements ($100K+): Managed by the Procurement Department. These are posted on the Rocky Mountain E-Purchasing System (RMEPS) - Bidnet Direct.
The formal procurement process may be waived if the purchase qualifies as a sole source, procurement to meet existing needs, very specialized or confidential services, or emergency purchases.
We collaborate with multiple procurement consortiums to achieve better pricing and terms. The City of Greeley participates in the National Institute of Government Purchasing (NIGP), the Rocky Mountain Governmental Purchasing Association (RMGPA), the Multiple Assembly of Procurement Officials (MAPO), among others.
Quick Links
Bidding Process
Purchases over $100,000 require a formal bidding process. Formal solicitations, including Invitations to Bid, Requests for Proposals, and Statements of Qualification, are publicly advertised on Rocky Mountain E-Purchasing System (RMEPS).
Vendors are encouraged to register for free on this platform to access bid opportunities across the region. You may register directly on RMEPS using the “Vendor Registration” button in the upper right corner.
If you are currently registered as a vendor on this system with another participating local agency, there is no need to register again. If help is needed with registration, please call Bidnet support at 1-800-835-4603.
City of Greeley Formal Procurements are advertised on RMEPS, as well as the City of Greeley website. However, interested suppliers must respond using RMEPS within the specified time to be considered for an award.
Please Note: We cannot ensure the accuracy or completeness of information provided by private plan rooms. Please use Rocky Mountain E-Purchasing as your only source.
Selection Process
Responses to formal solicitations are opened and read publicly at the time and place designated in the solicitation documents.
A committee will evaluate submissions based on the criteria outlined in the solicitation documents.
The City of Greeley checks The System for Award Management (SAM) to ensure suppliers for contracts of $25,000 or more are registered and in good standing before proceeding.
Procurement staff will award a contract and issue a purchase order to the most responsible and responsive bidders.
We encourage local suppliers to participate. If all criteria (price, quality, and specifications) are equal, preference is given to vendors within Greeley city limits.
Deliveries & Payments
- A Purchase Order (PO) is issued after contract execution.
- Deliver goods/services as outlined in the PO.
- Submit invoices with the PO number to Accounts Payable for timely processing.
View our current Purchase Order Terms and Conditions.
Most recent bids
View all open and awarded bids on Bidnet
Please Note: The City of Greeley Purchasing Division cannot ensure the accuracy or completeness of information provided by private plan rooms. Please use Rocky Mountain E-Purchasing as your only source for bids, Requests for Proposal, and Requests for Information.